Your team enter their hours, mileage, expenses and time off, a reviewer checks them, then downloads everything payroll needs.
Domiciliary care and supported living services, support workers, community outreach teams, charities and social enterprises, cleaning crews, and other teams whose staff work at clients' locations.
Most timesheet products charge for each person, so a member of staff who does two visits a week costs the same as a full-timer. We count recorded hours instead, so someone who works a little adds a little to the bill.
A block of hours lasts a year from the day it is added. Nothing is charged until you run out, and we tell you before that happens. Every price includes every feature and every role, however many people you invite. There is no setup fee, and we do not ask for card details to start. Hours are counted across the whole organisation. The setup page says what counts towards them.
Get startedStaff enter their hours, miles and expenses, and the office checks them before finalising the period. There is no clock in or out, no GPS stamp and no map of where anyone is. Receipt photos have their location data removed before upload.
It is for teams whose staff work at clients' locations and need only the records that reach payroll. If you already use a rota or workforce-management app, keep it and use Visitsheet alongside it.
| What Visitsheet does | What it leaves to something else |
|---|---|
| Hours per visit and activity | Rotas, shift planning and cover |
| Three types of mileage on every timesheet | Location tracking and clock-in checks |
| Expenses with receipt photos, added to the period total | Invoicing, billing and running the payroll itself |
| Time off requests, approvals and a calendar | Care plans, visit notes and anything clinical |
| A sign-in link by WhatsApp or text, with no app store download | Staff messaging and company news |
| A finalised period as a summary file and a detail file | HR records, contracts and training logs |
Each member of staff sees only the clients they are assigned to visit, and nobody else on your list.
No analytics, no advertising and no trackers, and we never sell anything your team enters.
Every night your data is encrypted on our server and copied to storage run by another company.
Entries can be corrected until the pay period is finalised. After that only an administrator can reopen it, and Visitsheet records who reopened it and why.
Assign the time to a client or an activity, enter the times and Visitsheet works out the hours. Commute miles, miles between clients and trips on a client's behalf each have their own box, so payroll can apply the right rate.
Staff request holiday, sickness or other time off. Reviewers see outstanding requests and check the calendar to arrange cover.
Staff log a car park ticket or shopping for a client as it happens, and the total goes into that period's payroll figures.
Choose a pay period to see each person's hours, mileage and expenses. Download a draft to check, then finalise it and the figures are fixed.
New starters get a sign-in link by WhatsApp or text and add Visitsheet to their home screen, with no app store download. Assign their clients and they can record their first visit that day.
Set up your organisation, invite your staff and record real visits. It costs nothing to start.
Get started
